BROAD TOWN 
PARISH COUNCIL
Emna Diamant
Parish Clerk and RFO
May Cottage
24b Chittoe Heath
Bromham
Chippenham
SN15 2EH
Tel: 07990040675
7th May 2019
To: Councillor J E Jordan - Chairman
Councillor S G Hartley
Councillor M A Holland
Councillor B Joyce
Councillor R Pearce
Councillor C J Rendell
Dear Councillors
In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Annual Meeting of the Parish Council. The meeting will be held in the Village Hall on Monday 13th May 2019 commencing at 6.30pm. (LGA 1972 sch.12 para 10(2)(a). A period of public participation will take place prior to the formal opening of the meeting. The Press and Public are welcome to attend this meeting.
Yours sincerely
Mrs E Diamant
Parish Clerk and RFO
BROAD TOWN PARISH COUNCIL
Parish Council Meeting - Monday 13th May April 2019
Public Participation
A G E N D A
1. ELECTION OF CHAIRMAN
To elect a Chairman of the Parish Council for the year 2019/20. The newly nominated Chair will then sign a Declaration of Acceptance of Office.
2. ELECTION OF VICE CHAIRMAN
To elect a Vice Chairman of the Parish for the year 2019/20.
3. APOLOGIES
To receive apologies for absence.
4. DECLARATIONS OF INTEREST
In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests. Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.
5. MINUTES
To confirm as a true record the minutes of the Ordinary Parish Council Meeting held on Monday 8th April 2019.
6. ATTENDANCE REGISTER
To note the attendance register for the municipal year 2018-19.
7. FINANCE
7.1 BANK BALANCES AT 31.3.2019:
Treasurers Account £ 51.50
Business Bank Instant £ 6769.05
Community Fund £ 9180.08
7.2 BANK BALANCES AND BANK RECONCILIATION AT 30.04.19
Treasurers Account £ 14139.72 (precept payment: £9868.00)
Business Bank Instant Nil
Community Fund £ 9180.08
The year-end accounts have been submitted to the Internal Auditor in electronic format. The Auditor has advised that the onsite review will commence on the week commencing the 10th June.
7.2 PAYMENT TO WILTSHIRE ASSOCIATION OF LOCAL COUNCILS
Members are requested to approve the payment of £244.38 (inc VAT) to WALC for the annual subscription 2019/20.
7.3 INSURANCE PREMIUM – COMMUNITY FIRST TRADING
The insurance premium is due for 2019-20. Quote from Community First Trading is circulated with the agenda.
8. PLANNING
8.1 PLANNING APPLICATIONS RECEIVED
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Application Number
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Applicant
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Location of Development
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Description of Development
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19/03874/OUT
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Greystoke Land Ltd/co agent:
Pegasus Group
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Land South of Broad Town Primary School Broad Town Road Broad Town SN4 7RE
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Residential development of up to 10 entry-level affordable dwellings, with associated access roads and car parking, a community car park, a publicly accessible village green, landscaping, drainage and other associated infrastructure.
Comments invited until: Thursday 6 June, 2019
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Plans are available to view at: http://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/ApplicationSearch.aspx
9. PURCHASE OF INSURANCE FOR GRASS CUTTING CONTRACTOR
Members are requested to approve the purchase of indemnity insurance for the grass cutting contractor; the Parish Clerk has circulated quotes which start at £88.46.
10. RIGHTS OF WAY
Members are requested to agree for the Parish Clerk to send a letter to Manor Farm regarding maintenance of rights of way. Draft of letter from Councillor Holland has been circulated.
11. FREIGHT STRATEGY AND FREIGHT MANAGEMENT UPDATE – BRIEFING 19-010
Correspondence from Wiltshire Council circulated with agenda.
12. REDHILLS PLAYING FIELD – KEYS FOR GATE
To discuss and agree key holders for replacement keys and agree emergency access plan for inclusion in updated risk assessment.
Councillors are requested to discuss and agree whether to permit continuing access to the playing field for anybody currently having access (not required for council business).
13. GOAL POSTS
To discuss plans so far and agree next steps.
14. SPEED LIMIT REMINDER DEVICES
To discuss plans so far and agree next steps.
15. EXCHANGE OF INFORMATION
Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.
Next Meeting Monday 11th June 2019, 6.30pm in the Village Hall
Annual Parish Meeting 20th May 2019, 6.30 pm in the Village Hall