Please print, fill in, and send to booking secretary

 

BROAD TOWN VILLAGE HALL
[charity number 305476]
 
Conditions of booking
 
Please note – Broad Town Village Hall is a ‘No Smoking’ premise
 
1] The Hirer will be responsible for supervision of the premises and the behaviour of all persons using the premises, including proper supervision of the car parking arrangements so as to avoid obstruction of the highway or the access to the houses at the rear of the Hall.
 
2] The premises will not be sub-let or used for any unlawful purpose.
 
3] In the event of cancellation of a booking payment, or repayment, of fees shall be at the discretion of the Committee.
 
4] The Hirer shall be responsible for leaving the premises in a clean and tidy condition, with all contents in their usual positions, and for returning the key promptly to the Booking Secretary. 
 
5] All rubbish must be removed from the premises.
 
6] Sellotape must not be used on the walls, nor must the walls or any other part of the Hall be defaced or damaged in any way.
 
7] If decorations are put up please ensure they are placed well clear of all heaters.
 
8] The maximum number permitted in the Hall is 150. The Hirer is responsible for ensuring compliance with this.
 
9] All hirers must complete a Fire Risk Assessment of their own event. This should be available for committee members/fire officers to inspect.
 
 
Booking form
 
            Name ……………………………………………………… Organisation……………………………………
 
            Address ………………………………………………………………………………………………………….
 
            …………………………………………………………       Phone no. ……………………………………….
 
            Purpose of hire …………………………………………………………………………………………………
 
            Estimated number attending …………………………………………………………………………………..
 
            Dates & times required …………………………………………………………………………………………
 
Fee payable
 
                        Hire charge
 
                        Total payable
 
                        Less deposit paid
 
                        Balance payable
 
I have read, understood, and agree to comply with, the Conditions of Hire as set out above. I have also read and understood the Health & Safety Awareness leaflet of the Village Hall and will complete a risk assessment of my own event.
 
            Signature ………………………………………………………….. Date ……………………
 
Please keep one copy and return one copy of this form to the Bookings Secretary, Mr Nigel Crocker, Barbary, Broad Town Road, Broad Town, Swindon, SN4 7RG
Tel: 01793 731281.
 
The bookings process and diary is paper based. Email address for enquiries veestubbings at yahoo dot co dot uk.

 
                                                                                                                                                 July 2007
Copyright 2008 by Dynamisys Ltd